Organize and Systemize Your Entire Online Business To Free up Time and Brain Space (In Just One Weekend)
Two things can be true at once:
Truth #1 You love your business.
Truth #2 You don’t love feeling stuck to your business every hour, every day.
See, here’s the thing with entrepreneurship that not many people are willing to talk about:
→ 99% of entrepreneurs feel overwhelmed and overworked.
But what about the other 1%? What are they doing differently? They have efficient systems in place.
Systemizing your business gives you back time, energy, and brain space!
What does it mean to systemize your business?
Systemizing your business =
The process of documenting your most common processes
(what you do step-by-step)
+
Streamlining and organizing your workflows.
Here’s what happens when you systemize your business
With step-by-step documentation, you can:
→ Improve processes
→ Trim steps, tasks, and needless workflows
→ Duplicate systems
→ Automate certain steps by using technology
→ Delegate with ease. When you’re ready, you will be able to hire/contract out (hirees will simply follow your step-by-step documentation)
You already know systems are the path to no longer feeling overwhelmed, but the reality is, you just don’t have the time to stop and create them.
On top of that, you’re not 100% sure which systems to create and how to create them. So you just keep working.
But we both know that when you started your business, this was not what you imagined! You didn’t leave wage slavery to become a slave to your business.
✨You want to have work days that end with enough time for you to spend way more time with your loved ones than you do now.
✨You want to have the time and energy to cozy up with a good book you’re reading, not for business tips, but just for fun (remember those days?).
✨You yearn to go on vacation completely unplugged, not checking your email and social media, and worrying about the mountain of work you’ll return to.
But none of that is your current reality because your business is out of focus. Systems can help you get that focus back. Here’s how…
Most online businesses have 5 main functional areas
1. Strategy & Visioning
2. Management
3. Sales & Marketing
4. Operations
5. Finance and admin
Where I see most entrepreneurs go wrong is not having the time to systemize each of these areas. Systems would also show them where they’re over-focusing in some areas and abandoning others.
It’s like a giant snowball with no end in sight.
This is because they started without intentionally creating efficient systems and have just continued working, working, working.
Sound like your business? If so…
- You’re exhausted.
- You feel trapped.
- It’s nearly impossible to scale.
I’m Alicia-Joy. I’ve been an online entrepreneur for almost 10 years. Some times full-time other times part-time side hustling. During that time I’ve had many ups, and many downs.
I’m not ashamed to admit it’s only in the last year I’ve stepped off the hamster wheel of being overworked and under-compensated. Learning how to think and behave systematically has single-handedly changed my business and mindset. Now, I’m helping other women entrepreneurs with this done-for-you service.
Here’s what you get with Systems in a Weekend
→ An efficiency strategy. I’ll be putting on my systems hat, analyzing your business, workflows, processes, and goals and will share a strategy for optimizing your time (and your employee’s time if you have any).
Specifically, I’ll be doing a SWOT analysis of the Strengths, Weaknesses, Opportunities, and Threats related to your current systems and processes.
You’ll receive a list of documented processes with suggestions for improvement (for example, I’ll make suggestions on processes that can be streamlined with specific tools and also give you suggestions on processes that are redundant and can be eliminated).
You’ll get my insights as to what’s working and what you can improve for a more efficiently run business, with systems that allow you to not feel stuck to your business, without room for vacation, sabbatical, or healthy breaks.
→ A customized Online Business Hub for managing what needs to be done daily, weekly, and monthly so there’s less ‘stuff’ rolling around in your head. This is your Online Business Hub. It’s like your second brain. It houses your most vital business information:
✨Your customer/client journey map for each product/service.
✨A system and workflow for managing and storing your content (from idea to published), along with calendars. so you’re not wasting time and energy straining to come up with content ideas and staring at a blank page every time.
You’ll also have your ideas and upcoming content stored in one location, with prompts and checklists to maximize each piece of content for SEO and reach.
Let’s put your content to work: Step-by-step, a repurposing workflow for turning one piece of content into multiple that you can schedule across platforms. I’ll show you how to do this and give you a customized checklist.
I’ll take one piece of your content and take it through the entire repurposing process so you see it step-by-step in action.
✨A tracking system for each piece of content so you understand what’s performing well.
✨Your quarterly business goals are logged for you to keep an eye on your progress and milestones.
✨New client onboarding steps.
✨Client offboarding procedures.
✨A learning and resource hub for storing information and links (such as courses you’ve enrolled in and instructional videos you need to revisit from time to time or books and articles to read).
I create Online Business Hubs in Notion. I’ve been using it for years and it’s hands down the most powerful knowledge and systems storage hub online. If you’re not familiar with Notion, I’ll be walking through how to use it during the handover.
Your Online Business Hub isn’t just a random template that you’ll have to fill in. I am going to hand it over to you with your information already fleshed out. Yes, of course, you’ll need to maintain it, but I am not giving you a blank document. You’ll be up and running with it at the time of handoff.
→ You’ll get a customized process for you to store computer files, graphics, resources, and passwords, so you’re no longer spending time searching for things when you need them.
→ I’ll create easy-to-follow documentation of your most frequent processes so you can hand them over to a team member, new hire/contractor or have them ready for whenever the time comes. Delegation gives you back tons of time.
? Additional documentation relevant to your business (for example workflows if you’re a podcaster or Youtuber or TikToker)
Upcoming spots available:
Weekend of April 27th & 28th, 2024
Weekend of May 11th & 12th, 2024
Book your call to see if we’re a good fit for working together.
“I’ve been happy to hire Alicia several times over the years to help me for writing and business coaching. In terms of systems specifically, she helped me create a system for screening and customizing a plan of instruction for potential students. Before Alicia’s help, I didn’t have a set process when students would enquire about my programs and tutoring. I would spend days (and sometimes weeks) going back and forth, answering their questions and coming up with a plan for which course of instruction would be best for them.Now, enrollment and sales are so much smoother.
Alicia came up with a streamlined system that solved most of the back-and-forth. It also gave a set framework to choose from when instructing. Although the course material is all mine and I had all this information swimming in my head, having a set framework to choose from has made things feel so much lighter and freer. I can’t believe how much time I was wasting.” Averel Carby RN Founder of All Health Academy
This is a VIP service
I’m offering you a ‘Weekend of Systems-Creation’ with me. You’ll get the entire weekend of my systems-focused brain and my full attention all to yourself. This is true VIP treatment.
How does it work?
It’s simple. The week leading up to your weekend: I send you a questionnaire to complete so I start gathering information about your business, your goals, what systems you have in place, and what you need to create.
This is preliminary work that I delve deeper into on the weekend.
On the Saturday of your weekend:
We start with the kick-off call. We’ll dive into the 5 main business areas (as outlined above) to shine a light on what you’re already doing well and point out what we need to systemize.
From the seemingly little things like your email inbox to the big things like client onboarding, product creation, launching and management, to social media content management, and project management.
On the Sunday of your weekend:
Me: I’m busy creating your systems documents and workflows all day. Yes, all day. (It’s a coffee-heavy day ☕?
You: need to be available because even though we’ve done the call, I’ll need to ask you for clarification on some things as I’m creating your deliverables.
We may need to jump on a call again. It depends, but you do need to be available.
(if you’re unavailable for any of the weekend and I need to reach you, this likely cause a delay in delivery and a possible surcharge).
On Monday morning: I’ll email your entire finalized bundle. This is your handoff.
“Before hiring Alicia, I felt like I was juggling so many tasks and unable to really get my arms around them and feel on top of my work. I had a great coaching program but it lacked the organization and systems needed to really streamline everything. I gained so much from working with Alicia!
Not only did she brainstorm ways to improve my client management, she also stepped up to help with content and managing those systems on a week-to-week basis which was invaluable to me. I was able to know that it was “handled” by someone I could trust. I would highly recommend hiring Alicia – I know without a doubt that she is an asset to any business – whether newer or more established. Both her knowledge and application are exceptional!” Mara Olson Thrive System
My guarantee
After the weekend, if you don’t feel 100% confident in the systems we’ve put in place, I’ll either refund you in full or we’ll keep working on your systems for the following week until you feel confident with your new systems and processes.
Upcoming spots available:
Weekend of March 9th &10th, 2024 spot taken
Weekend of March 16th & 17th, 2024
Weekend of March 23rd & 24th, 2024
Let’s get the ball rolling. Click here to book a call with me.
What happens next?
Step one: Schedule a free call. On the call, we’ll have a casual conversation about your business, goals, and my services. The conversation will help us both decide if we’re a fit for working together to get your business systems in order. so we can determine if we’re a fit for working together. for your VIP spot. Here’s a link to schedule your call.
Step two: I’ll be back in touch with your next steps (how to pay, your contract which outlines the service and needs to be signed. Also, I may ask you further questions).
Step three: Once I receive your signed contract and full payment, your slot is booked. I’ll then send your welcome packet. The fun begins! ?
Who is this service for?
Online women entrepreneurs who run a profitable business. Most of my clients are Midlifers (between 40 and 60). But I won’t necessarily turn you away if you’re younger.
✨You must already be earning consistent income from your products and/or services.✨
If you’re at the beginning stages of business, please see the relevant FAQs at the bottom of the page.
Cost:
The entire service cost is $1,500. Payable upfront.
As stated above, I stand firmly behind my service. If, after your weekend, you don’t feel 100% confident in the systems we’ve put in place, I’ll either refund you in full or we’ll keep working on your systems for the following week until you feel confident with your new systems and processes.
Got questions? Contact me through this form or email me: alicia [at] aliciajoy.net (replace [at] with @.
FAQs
What if I have a team?
Core team members can be on the kick-off call also or I’ll loop them in via email when I send over the finalized bundle.
What if my business is just starting?
If you’re at the beginning stages of business and want to set up your systems ahead of time, we can discuss a VIP-Lite option. We’ll discuss your options further on your free call.
I’m not sure what needs to be organized. Will you know?
I’ve got you. During your kick-off call, we’ll decide together.
What if I have more questions?
Contact me through this form or email me: alicia [at] aliciajoy.net (replace [at] with @.
P.S. Not quite ready to systemize your entire business but still need help getting organized? I’ve got you. Get business systems and organization tips when you join the Virtual Village Community.
